Secrets Personal Organizers Would Never Tell You for Free
Want to expand your living space—without taking a sledgehammer to the walls? Make the most of every square foot with these expert organizing strategies.
20+ Professional Organizer Tips
Create five piles
When you’re organizing, you should sort everything into five piles: move to another room, donate, give to a specific person, throw away, and, finally, the “marinating” pile. Pack up the marinating items, and label the box with a date that’s six months to a year later. If you never open the box before that date, you can safely discard those items.
Make rules and stick to them
Create rules about what you’re keeping and what you’re discarding. In your closet, for example, you can decide to give away any clothing that’s not between size x and size y, that’s stained, or that needs to be repaired. With magazines, you can decide not to keep anything that’s more than a year old.
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Plan your time accordingly
Sorting through a box of personal papers will always take you far longer than you think it will.
Avoid lids on laundry baskets, bins, and other containers. They just make it harder to put things away. For other items, I’m a huge fan of clear sweater boxes. Not only do they hold sweaters in your closet, but they’re perfect for holding beans, rice, and pasta in your pantry, kids’ toys, and more. They fit on almost any shelf in any home and can hold most of the stuff in your house. I order them by the case.
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Sort first, then store
People who think they’re disorganized always run out and start buying baskets, containers, and hooks. You come home and try to use them, and they’re not the right type or size, because you didn’t sort through your stuff first. That’s just backward. All those new containers just end up adding to your clutter.
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Don’t keep what you don’t need
The whole idea of a paperless society is a complete myth. People are seriously scared to get rid of it. Remember, 80 per cent of the paper you get you don’t need to keep. So it’s imperative to keep weeding out every single day, whether that’s magazines, catalogues, mail, receipts, or anything else.
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It’s the memory you cherish—not the item
If you’re keeping something that doesn’t fit in your home for sentimental reasons—say, Aunt Jenny’s blue recliner or Grandma’s chandelier—recognize it’s the memory you cherish, not the item. Then take a picture of it and give it away to someone who actually has space for it who will love it. That said, if you really love that paperweight collection, grandma’s old photographs, or that heirloom quilt, why are you letting them get ruined, moldy, or eaten by moths in cardboard boxes in the attic? Honour your favourite keepsakes by getting them out and displaying them.
Finish what you started
Sure, you could sell that item online…but are you interested in finishing your organizing project or starting a new career hocking used stuff? Unless you sell online all the time or need the money, I recommend just giving things away so you can move on.
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Declutter with decor
Watch out for flat surfaces, which can quickly become drop zones for clutter. When my clients have a dining table that is always getting covered with junk, I’ll have them clear it off, put a flower arrangement in the middle, and set it with place settings. That usually prevents them from parking stuff there.
Yes, you can store things in your car
Anything that needs to go somewhere should be kept in your car, not in your house. Keep your coupons there in a clear folder so you have them if you need them. Get an errand basket to hold items that need to be returned. Use crates to store kids’ toys and emergency supplies. Also, a car trash bag is a simple thing—get one!
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Put everything on your calendar
Even errands, exercise, cleaning the house should go on it. Then make sure you prioritize the things that are important to you. If it’s not on your schedule, it’s not on your life.
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Don’t wait for later
Don’t procrastinate. If you postpone things that take a few minutes, it adds up and suddenly you’re looking at several hours to clear your clutter. Always open your mail right away, do dishes right after you use them, and put things away as soon as you’re done with them.
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Piles of files aren’t going to cut it
If you have lots of piles of papers you’re always looking through that’s a big time waster. Here’s what I suggest: every time you look at a piece of paper, put a red dot on it. If you’re ending up with 10 or 20 dots on one piece of paper, you need a new system to deal with your paperwork.
Please, get rid of that storage unit
You could buy all the stuff that’s in there for the price of the annual rental fee—and that doesn’t include the cost of the moving truck and your time. Plus, I’m sorry, but the items you own are almost never worth as much as you think. And even if they are, who cares? That’s still not a good excuse to hold onto things you don’t use.
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If you don’t use it regularly, it shouldn’t be on your counter
Adjust cabinet shelves; it can create a lot more space. Also, get that popcorn machine, bread machine and the other huge appliances off your counter. If you don’t use it every week, store it in the attic or basement and get it out only when you need it. And do you really need all those plastic containers? Most people have cabinets full of them, but they only ever use a few. Figure out which ones you really use and donate the rest.
Make sure you never store this in your garage.
Always load the dishwasher in an organized way. So instead of throwing all the silverware into the utensil box, put the forks in one area, the spoons in another, and the knives in another, and then when you’re unloading you just grab all the spoons and put them in the drawer.
Psst–this is the best way to arrange utensils in the dishwasher.
Stick with one style of hanger
Switch to one type of hanger. It makes a huge difference. If you have varying kinds, they get caught on each other, they’re not the same height and you can’t see everything as well. I especially love the thin hangers that are covered in velvet. Because they’re super slim, you can fit more into your closet, and your clothes won’t slip off them.
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Maximize your closet space
Put in an extra tension rod so you can hang shirts on top and skirts on the bottom, and always add hooks to hang jewelry and scarves if you have extra wall space. You can even put a chest of drawers in there if you have the room.
Try hanging storage bags
In addition to shoes, I use them for gloves and hats in winter, for sunblock, sunglasses and goggles in summer, and for crafts, toiletries and makeup.
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Small changes make a big difference
You’re going to be more motivated to get an area organized if you make some changes you can get excited about. When you’re doing your closet, for example, throw up a coat of new paint, put down some cool floor tiles or a rug, or add a beautiful fixture. It will make you want to keep it organized.
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Ditch the cardboard
One client asked me to help carry a bunch of cardboard storage boxes into her newly renovated house. As I opened the first one, out came hundreds of cockroaches. That’s why you should never use cardboard. You name the pest; I assure you it loves cardboard.
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Junk drawers are OK—just make sure everything has a home
Being organized doesn’t mean everything is in its place; it means everything has a place. If you can get your house ready for a surprise guest in 30 minutes, then you’re organized. Believe it: I have not one, but two junk drawers in my kitchen—and I sleep just fine at night.
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Label things for later
Your kids will be so grateful if you label and organize your photos now and if you stick a note on keepsakes explaining their significance. We settle a lot of estates, and it’s frustrating to the next generation when they don’t understand why something was left to them.
Now that you’ve got these professional organizer tips in your toolbox, check out the home organizing hacks that’ll help you conquer clutter.